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Steps in Planning the Event


Event Planning Steps

For the event planning process to be successful, it needs to be broken down into a number of components steps.  Each of which being just as important as every other.  It’s the classic case of every link in the chain needing to be equally strong, reliable and consistent.  Should one of these links fail or falter, the whole thing quickly comes to a grinding halt.  Along with extensive creativity and vision, there is a great deal of discipline and structure involved in event planning.  The deeper your understanding of these critical event planning steps, the easier it becomes to produce the kind of events that speak volumes for your reputation.

This advanced tutorial has been designed for current and prospective event planners at all levels.  Explore an extensive range of important concepts and subtopics, including the most important event management steps, the value of brainstorming, how to develop a theme for an event, creative elements, key steps in the event budgeting process, tips for working with suppliers and contractors, venue selection, site design considerations, backstage and general infrastructure requirements, health and safety, transport management, on-site vehicle management, crowd management and many more besides.



  • List the five ‘Ws of event creation and apply them to the creation of an event concept.
  • Explain the key steps involved in event budgeting
  • Explain the basic steps involved in developing a site plan for an event
  • Plan  for safety at large events
  • Describe safety considerations for catering operations at events

Programme Content


  • Theming the Programme
  • Environmental Scanning
  • The Brainstorming Process
  • How to Develop a Theme for an Event
  • Creative Elements
  • Topics of Theme Parties
  • Key Steps to Event Budgeting
  • Unreimbursed Supplies
  • Tips for Working with Quotes or Contracts:
  • The Basic Steps in Developing a Site Plan
  • Types of Venues
  • Site Design Considerations
  • Production Infrastructure and Backstage Requirements
  • Health and Safety Requirements
  • Planning for the Build-up Phase
  • The Safety Management Plan and Event Safety Team Meetings
  • Health and Safety of Event Workers
  • Safety Consideration for Catering Operations
  • Transport Management
  • Vehicle Parking and Management
  • On-site Vehicle Management and Temporary Roadways
  • Crowd Management
  • Entry and Exit of the Audience

Target Audience

  • Business owners and managers who organise events
  • Small business owners looking to improve performance
  • Anyone interested in setting up their own business
  • Individual working in hospitality industry and seeking for CPD
  • Events management staff looking to expand knowledge and skills
  • Candidates looking to enhance their CVs
  • Anyone interested in developing knowledge and skills about events management


No prior knowledge is required to take this unit.


  • Participants:8 - 400
  • Duration: 2 - 3 hours
  • Participation:Only collaborative

Key Benefits

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Course at QLS
Study Method Online
Course Duration 10 Hours
Start Date on going
Awarding Body
Full Fee:    £ 120

Discount:    £ 96

Pay Today:    £ 24

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